TERMS AND CONDITIONS OF BOOKING AND FURTHER INFORMATION FOR DELEGATES CANCELLATIONS


CONFIRMATION PROCEDURE 
We will respond to your application within 48 working hours. If your application is successful, we will send you an email confirmation via our online booking system. The dispatch by us of an email confirmation constitutes a legally binding contract. If you have not received your confirmation email within 48 working hours of applying, please contact the forum team at [email protected] as there may be a problem with your booking. Haymarket Events are unable to accept responsibility for the non-arrival of information. Haymarket Events reserves the right to decline any booking. Haymarket Events reserves the right to vary the content, timings, location and/or speakers of events and as such accept no liability for variations. 

CANCELLATIONS & SUBSTITUTIONS 
All cancellations must be made in writing to [email protected]. It is the booker’s responsibility to ensure that we have received the cancellation. As there are a limited number of complimentary places available, the Supply Management Forum Team wants to make sure that none of the places are wasted and all event attendees, delegates and suppliers, get the most out of the event by meeting each other and making profitable connections and partnerships. Therefore, if a delegate cancels after Tuesday 16 March 2021, the delegate will subsequently be charged a cancellation/non attendance fee of £90 + VAT. If the delegate cancels after Thursday 8 April 2021, fails to attend the event or fails to attend all of their pre arranged 1-2-1 meetings with suppliers, the delegate will be charged a cancellation/non attendance fee of £400 + VAT. These charges are to compensate for the administration resulting from last minute changes in itineraries and the knock on effect on other delegates' and suppliers' meeting arrangements. Please only sign up to the forum if you can join all of the meetings at the virtual forum, so that no places go to waste and to avoid the cancellation fee. 

*Please note if you cannot attend the forum, we are happy to accept a substitute delegate without charge. Please send your substitute request with at least two weeks’ notice before the first day of the forum to [email protected]. Include in the email the full name of the substitute, job title and contact details. The substitute delegate must be from the same organisation and must have at least the same level of purchasing responsibility as you. We may reject the substitute delegate at our absolute discretion. 

ON THE DAY 
You will access the virtual online forum by using the online platform. You will be sent information about logging into the platform prior to the forum. Any queries or issues on the day about accessing the forum platform, please contact [email protected]

EVENT CHANGES 
We reserve the right to make any changes to the event at any time without prior written notice. For example, such changes may include changing the programme (including, but not limited to, the speakers), date and time.

DATA PROTECTION
By attending this event, you consent to your contact details (Personal Data) being shared with participating suppliers, who from time to time would like to keep in touch with you to let you know about other related products and services they provide. You also consent to your work-related contact details, i.e. email and telephone number being updated online and shared with everyone attending the forum. 
To the extent that you provide us with Personal Data under this Agreement, we shall process such Personal Data as an independent Data Controller and in accordance with our Privacy Policy. 

INTELLECTUAL PROPERTY
Any and/or all IP in the event materials shall be our sole and exclusive property (or the appropriate third party owner(s), if any) and you shall not acquire any rights in such event materials, including any developments or variations of them. Nothing in this Agreement grants you any IP rights in the event materials. You agree not to reproduce, sell, and/or copy (in whole or in part) the event material, except for purposes of post-event references. Audio and visual recordings or the distribution of commercial materials are not permitted without our prior consent. If you would like to use the event materials for anything else, please email us at [email protected].

TERM & TERMINATION
This Agreement shall be effective from (and including) the day that we confirm your booking until (and including) the last day of the event (“Term”). We may terminate this Agreement with effect at any time immediately by giving you 15 days’ prior written notice. We shall be entitled to terminate this Agreement in accordance with Force Majeure. 

LIABILITY 
Nothing in this Agreement is intended to limit or exclude our liability for (a) death or personal injury caused by our negligence, and (b) fraud or fraudulent misrepresentation. You shall not exclude or limit your liability under any indemnities given by you under this Agreement. You shall fully and effectively indemnify and hold harmless us and any Group Company against all losses, actions, costs (including legal fees and disbursements on a solicitor/client basis), claims, demands, fines, damages and liabilities, of whatever nature, incurred or suffered by or made against us, whether or not foreseeable, arising directly or indirectly, wholly or in part, out of or in connection with any breach of this Agreement by you. We shall not (whether in contract, tort, negligence, statutory duty or otherwise) be liable to you under this Agreement for consequential, indirect or special damages (including indirect loss of profit and indirect loss of revenue). We accept no liability for damage to or loss of personal belongings at the event venue. Subject to the clauses above, our maximum aggregate liability to you under this Agreement (whether arising in contract, tort, negligence, statutory duty or otherwise) shall not exceed the registration fees you paid to us.

GENERAL
All notices (including any invoices) under this Agreement shall be in writing and shall be sent to the address specified by the recipient. Any notice may be delivered by email, by a reputable courier service, or by post. The notice shall be deemed to have been given if sent by email within 12 hours of delivery to the sender’s ISP provided within that time no notice of delivery failure has been received, if sent by courier on delivery and if sent by post 2 Business Days after the notice was posted.

Disputes. If you are an individual and a dispute arises between us out of or in connection with this Agreement, we shall negotiate in good faith to resolve the dispute. If the dispute is not resolved within 10 Business Days of the start of our negotiations, either of us may refer the matter to the courts. If you are not an individual and there is a dispute, our respective representatives shall meet within 5 Business Days of receipt of a written notice of such dispute, in an effort to resolve the dispute. If the dispute is not resolved within 5 Business Days of that meeting, the dispute shall be referred to our respective senior management (or their nominees) who shall meet within 5 Business Days of the referral to attempt to resolve the dispute. If, despite following the process set out above, the dispute is not resolved, either of us may refer the matter to the courts. This clause shall not restrict either you or us from initiating any proceedings in respect of a matter where either party has reasonable cause to do so to avoid damage to its business or to protect or preserve any right of action it may have, or from applying for or obtaining emergency or interlocutory relief. 

Force Majeure. We shall not be liable to you for any delay or failure to perform hereunder due to a natural disaster, actions or decrees of governmental bodies, communicable disease, epidemic, any curtailment to or cancellation of public transport, strikes or walkouts, acts or threats of terrorism or civil unrest, communications line failure or any other reason which (a) hinders, delays or prevents us in performing any of our obligations, (b) is beyond our control of without our fault or negligence, and (c) by the exercise of reasonable diligence we are unable to prevent or provide against (“Force Majeure Event”). In such circumstances, we shall be entitled to a reasonable extension of the time for performing such obligations. If the period of delay or non-performance continues for 10 or more calendar days, we may terminate this Agreement by giving you 5 Business Days written notice. In such circumstances we reserve the right not to refund your registration fees and advise that insurance should be taken to cover such eventualities. A Force Majeure Event shall not entitle you to delay payment of any sums under this Agreement. You are responsible for making your own way to the venue for the event, and you shall remain liable for all payments under this agreement irrespective of any failure of transport or other reason why you are unable to attend the event.

Publicity. We expressly agree that we and/or a Group Company shall be entitled to refer to you as a client and/or your company in sales and marketing literature (including websites) and, if you are a firm or company (or you register in your capacity as a representative, employee, or owner of a company), reproduce your company’s prevailing logo or trade mark for that sole purpose. 

Third party rights. Unless expressly stated, no provision of this Agreement is enforceable by, or intended to benefit, any person who is not a party to this Agreement. 

Assignment and sub-contracting. This Agreement is personal to you. You shall not assign, delegate, sub-contract, transfer, charge or otherwise dispose of all or any of your rights and responsibilities under this Agreement without our prior written consent. Such consent shall not relieve you from any liability or obligation under this Agreement and you shall be responsible for the acts, omissions, defaults and/or negligence of your sub-contractors as fully as if they were your own. We may assign, delegate, sub-contract, transfer, charge or otherwise dispose of all or any of our rights and responsibilities under this Agreement at any time without your prior written consent. 

Amendments and changes. We may revise our Agreement from time to time, and will post the most current version on our website as soon as possible after the revised Agreement become effective. For this reason, please check our website regularly. 

Severability. If any provision of this Agreement is held by a court to be unenforceable, then that provision shall be deemed to be amended to the extent necessary, and in a manner consistent with the intentions of the parties, to make it and the Agreement fully enforceable. The unenforceability of any provision of this Agreement shall not affect the remaining provisions. 

No waiver. A delay in exercising, or failure to exercise, any right or remedy in connection with this Agreement shall not operate as a waiver of that right or remedy. The waiver of a right to require compliance with any provision of this Agreement in any instance shall not operate as a waiver of any further exercise or enforcement of that right. The waiver of any breach shall not operate as a waiver of any subsequent breach. No waiver in connection with this Agreement shall, in any event, be effective unless it is in writing and refers expressly to this clause. 

Further assurance. Each party shall do and execute, or arrange for the doing and executing of, any act and/or document reasonably requested of it by any other party to implement and give full effect to the terms of this Agreement. 

Remedies cumulative. The remedies under this Agreement are cumulative and no remedy is exclusive of any other remedy except as expressly stated. 

Status of parties. Nothing in this Agreement shall create, or be deemed to create, a partnership or joint venture or relationship of employer and employee or principal and agent between the parties. 

Entire agreement. This Agreement sets out the entire understanding of the parties in relation to their subject matter and supersede any prior understanding or agreement between the parties whether oral or written. Nothing in this Agreement shall, however, limit or exclude any liability for fraud or fraudulent misrepresentation. 

Governing law and jurisdiction. This Agreement and any dispute or claim arising out of or in connection with it whether in contract, tort (including negligence), breach of statutory duty or otherwise shall be governed by, and construed in accordance with, the laws of England, and shall be subject to the exclusive jurisdiction of the English courts. 12. 


DEFINITIONS
In this Agreement the following terms have the following meanings: 

“Agreement” means these terms and conditions, the booking, and any documents stated in any of them as being incorporated by reference; 

“Business Days” means any day other than Saturday, Sunday, or a statutory Bank Holiday in England & Wales; 

“Data Controller” has the meaning set out in the GDPR; 

“Data Protection Legislation” means all applicable data protection and privacy legislation in force from time to time in the UK including GDPR; the Data Protection Act 2018; the Privacy and Electronic Communications Directive 2002/58/EC (as updated by Directive 2009/136/EC) and the Privacy and Electronic Communications Regulations 2003 (SI 2003/2426) as amended; 

“Data Subject” has the meaning set out in the GDPR;

“Group Company” means an entity that directly or indirectly controls, is controlled by, or is under common control with a party. 

“Control” shall mean the power, direct or indirect, to direct or cause the direction of the management and policies of an entity whether by contract, ownership of shares, membership on the board of directors, agreement or otherwise; 

“IP” means any and/or all rights in software, inventions, patents, copyrights, design rights, trade marks and trade names, database rights, domain names, service marks, trade secrets, know-how, rights in Confidential Information and other intellectual property rights (whether registered or unregistered) and all applications and registrations for and extensions and renewals of such rights or any of them, anywhere in the world; 

“Personal Data” has the meaning set out in the GDPR; 

“Start Date” has the meaning set out in Terms; 

“Term” has the meaning set out in Terms;

The words “including”, “include”, “in particular”, “for example” and any similar word or expression are illustrative and are not intended in any way to limit the sense or interpretation of preceding words, and any words which follow them shall not be construed as being limited in scope to the same class as the preceding words where a wider construction is possible. 

Clause headings and sub-headings are not be used in its interpretation. 

References to this Agreement or any other document are to this Agreement or that document as in force for the time being and as amended, supplemented, varied, modified, renewed or replaced or extended. 

A reference to a statute or statutory provision shall unless otherwise stated be construed as including a reference to any subordinate legislation (as defined by section 21(1) Interpretation Act 1978) made from time to time under the statute or statutory provision whether before, on or after the Start Date. 

A reference to industry regulations, industry codes, or industry guidance, shall unless otherwise stated be construed as referring to industry regulations, industry codes, or industry guidance as in force as at the Start Date and as from time to time modified or consolidated, superseded, re-enacted or replaced (whether with or without modification) on or after the Start Date.

Haymarket Media Group Ltd is a company registered in England and Wales. Acting on behalf of Supply Management and CIPS. Our company registration number is 00267189 and our registered office is at Bridge House, Twickenham, TW1 3SP (''we" and "us"). Our VAT number is 232584272. These are the terms and conditions subject to which we will allow you as a business ("you") to attend our Forum. Haymarket events are intended only for business, academic or professional audiences. If you are an individual consumer, you must make this clear to us prior to making any booking.